![]() ![]() Then, click the Options button, and select the Format button. In the Find what field, enter the value that you want to find, such as "Error" or "Warning". Then, press Ctrl+F to open the Find and Replace dialog box. First, select the cells that you want to highlight. If you want to quickly highlight all cells that contain a certain value, such as "Error" or "Warning", then you can use the following shortcut. You can also use this shortcut to highlight cells that contain errors, by selecting the cells that you want to highlight and then pressing Ctrl+Shift+Y. This shortcut will change the fill color of the selected cells to yellow. To highlight a cell or range of cells, simply press Ctrl+Shift+Y. With just a few keystrokes, you can have your cells looking the way you want them in no time. Pressing Ctrl+A to select the data range leaves the active cell unchanged.If you're looking for a way to highlight cells in Excel quickly and easily, then you'll want to know about these shortcuts. ![]() There is another difference between Ctrl+* and Ctrl+A: Pressing Ctrl+* not only selects the data range, it also makes the top-left cell in that data range the active cell. Press it a third time (or press it a single time if you have a cell outside of a data range selected) and Excel selects the entire worksheet. If you press Ctrl+A a second time, then Excel expands the selection to include any headers. If you have a cell selected within a data range, pressing Ctrl+A once will function almost the same as Ctrl+*, meaning that it selects the data range, minus any headers. In most Windows-based programs, Ctrl+A stands for "select all," meaning everything in whatever file the program is working on. There is another keyboard shortcut that will also select a data range: Ctrl+A. Again, the selection doesn't extend to column A because column B is blank. (The other data range isn't selected because column B is blank.) If you start with cell D12 selected and press Ctrl+Shift+8, then the range C1:E190 is selected. If you start with cell A7 selected and then press Ctrl+Shift+8, then A1:A325 is selected. ![]() ![]() To see how the shortcut works, suppose you have data in the range A1:A325, and more data in the range C1:E190. The shortcut also results in the upper-left cell of the range being the active cell. The selection stops when a blank row or a blank column is reached. (This is the same as Ctrl+*.) This selects, using the currently selected cell as the starting point, the contiguous cells that contain data. The quickest way to select a range of data on your worksheet is to use Ctrl+Shift+8. ![]()
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January 2023
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